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System Items

Data Structure

Infomaniac utilises SQL as the data storage mechanism. This provides the most utilised, robust and rapid data access available.

Reporting

A large suite of standard reports are available. In addition, several dynamic report generators allow rapid customisation of limitless transactional and master table detail and summary reports.

Reports can be presented in tabular form, and combining with a rich gallery of charting tools .

Document Distribution

Standard transaction documents, eg. Invoices, Purchase Orders, Statements etc. can be converted to PDF and batch delivered via email.

Client Access

Give your clients limited access to their latest account, pricing and product information via secure login.

Mission

To utilise the latest technologies to maximise our client's competitive advantages and productivity. The rate of change in this space is substantial and our developments easily outpace our ability to exhaustively document the full feature set.

A brief indication of system features follows.

System Features

+ Integrated Transaction processing
+ Simple daily procedures for staff with single data source
+ Faster training curve for new staff.
+ Fast and accurate sales reporting.
+ Zero double handling of data.
+ Flexible remote and mobile management

Sales Orders / Sales Invoices

Sales orders can be taken internally, remotely in the field, from the public web interface or from electronic exchange if your clients have the ability to send orders directly from their own systems. For internally processed orders, there are a variety of entry possibilities, from traditional keyboard-centric designed for data entry specialists, to more intuitive visual point-and click interlaces. All sales order are collated from these sources and displayed in a sortable table from which picking slips, and invoices can be prepared. Business rules concerning freight options and pricing are easily accommodated at this point. Stock levels are updated at the point of invoice.


Custom Pricing

Flexible rule based pricing mechanisms allow sales prices based on mark-up, margin applied to either latest cost, standard cost or discount applied to retail price. These rules are named, and then applied to categories of customer, or individual customers. In addition to these rules, custom prices can be stored against each customer for pricing arrangements that don't conform to any rule.

Accounts Receivable

Include debtors sub ledger, with full transaction history support. Sub ledger items will be sourced through the following transaction types.
- Order Entry (Invoicing)
- Credit Notes
- Monetary Receipts (via Bank deposits, direct deposits)
- Debtors Adjustments
Besides on screen enquiries, which will provide the most convenient information (and can be printed directly), Infomaniac provides the following basic reports.
- Aged Debtors (summarised)
- Aged Debtors (detail)
- Debtors Statements (Open item or full date range detail)
- Debtors Overdue Letters
Invoices, Statements and reminders can be scheduled for email delivery

Purchase Orders

Purchase orders can be created manually, line at a time or semi-automatically by a review of minimum/maximum and stock usage/consumption report functions, or via a back-order function in response to an out of stock instance during order entry. Orders are tracked during transit and landed at full absorption cost (including shipping and statutory charges)

Accounts Payable

- Creditor Invoice Entry
- Creditor Adjustment Notes
- Monetary Payment, manual or electronic (integrates with most banking software)
- Multi currency report - Currecy Adjustment - Remittance advice - Aged Creditors (summarised)
- Aged Debtors (detail)


Sales Reporting

Sales data is stored in perpetuity, and once recorded via the order entry and invoicing module, can be mined to produce some exceptionally powerful reports. At the customer enquiry level, full splits of monthly sales down to the group, product or invoice level are easily viewable.

At the company level, report on any date range grouped by any combination of activity, customer or salesperson groupings.

Above all, the SQL based reporting engines are fast and accurate.

General Ledger

- Sales Invoice Entry
- Sales Credit Entry
- Debtors Invoice settlement (cash/non-cash receipts)
- Debtors Adjustment
- Creditor Invoice Entry
- Creditor Payments
- Creditor Invoice Adjustment
- Direct Bank Entry
- Inventory Adjustment
- General Journal Entry
- Bank Reconciliation
- Trial Balance
- Profit & Loss Statement
- Balance Sheet
- GST and BAS Reporting